Step 1 — Obtain your original birth certificate
You'll need an official copy of your birth certificate from the civil registry in the country you were born in. In Spanish-speaking countries the certificate is typically called acta de nacimiento, partida de nacimiento, registro civil de nacimiento, or certificado de nacimiento. Most countries now issue these online through the civil registry portal (Mexico: gob.mx/actas; Colombia: Registraduría; Chile: registrocivil.cl; Argentina, Peru, Ecuador, Venezuela: through their respective Registro Civil).
Step 2 — Scan or photograph it clearly
A clear scan is best, but a well-lit phone photo works. Aim for the whole document in a single frame, in focus, with all four corners visible and no shadows crossing the text. Include any apostille or legalisation stamp on the reverse.
Step 3 — Upload to Trans Lingo
Go to translingo.com.au/start, upload your certificate, and pay $59 per page. You'll receive a confirmation email immediately. A NAATI-certified translator picks up the file the same business day.
Step 4 — Receive your certified translation
Trans Lingo returns your translation by email as a PDF. The PDF includes:
- A full, formatted English version of the birth certificate, preserving the layout of the original
- The NAATI-certified translator's stamp, certification number and signature
- A signed certification statement
Step 5 — Submit it
Depending on where the translation is going:
- Home Affairs visa application — upload the PDF to ImmiAccount alongside the original scan.
- Australian citizenship — attach the certified translation to your online or paper application.
- University admission — upload through the institution's admissions portal.
- Court or tribunal — file the PDF alongside the sworn original.
- Driver licence conversion (VicRoads, TfNSW, Service SA) — bring a printout to your appointment.
Common questions
For related guidance, see the dedicated birth certificate translation guide or the broader visa document translation article.