[COMPANY LETTERHEAD — registered name, address, ABN or overseas registration number, phone, website] [Date] Ref: [internal reference] To Whom It May Concern Re: Employment confirmation — [employee full name], passport number [number] I confirm that [employee full name] has been employed by [company legal name] since [start date] [and remains employed / until [end date]]. Position: [exact title] Employment type: [full-time / part-time / casual], [hours] hours per week Remuneration: [currency and amount] per [annum / month], [gross / net], plus [allowances or superannuation] Duties: [Four or five specific duties as actually performed — for example, "preparing structural calculations for mid-rise residential projects using AS 3600", not "engineering tasks".] [If for a visitor visa: [Employee name] has been granted approved leave from [date] to [date] and is expected to resume duties on [date].] [If for a skilled application: These duties correspond to the nominated occupation of [occupation]. A detailed position description is attached.] I am authorised to confirm the above and can be contacted directly on [phone] or [email]. [Signature] [Full name] [Title] [Company legal name]
⚠️ Important
This page contains a general example only. It is not legal advice, migration advice, or an approved template. Visa requirements and document expectations can change. Do not copy this example without personalising it for your circumstances. For advice specific to your situation, speak with a registered migration agent.
Visa Translation Hub · Letter Guide
Employer Support Letter — guide and example
An employer support letter is commonly used to confirm an applicant's employment history, position, and salary for visa applications. It is typically written by a current or former employer on company letterhead.
Who May Need a Employer Support Letter?
This letter is generally written by employers confirming an applicant's employment for a visa application. The exact author and tone depend on the relationship to the applicant and the visa type involved.
- Current or former employers of the applicant
- HR or management staff authorised to confirm employment
When May This Letter Be Used?
- Skilled visa applications (e.g. Subclass 189, 190, 482, 186)
- Visitor visa applications demonstrating ties to home country
- Partner visas where employment evidence supports relationship claims
What a Employer Support Letter Generally Includes
- Company name, address and contact details (on letterhead)
- Applicant's full name and position title
- Dates of employment and employment type (full-time, part-time, contract)
- Brief description of duties and responsibilities
- Salary and any confirmation of leave for travel (if applicable)
- Signature, name and title of the authorised person
Requirements may vary. Check homeaffairs.gov.au or speak with a migration agent.
What to Avoid in This Letter
- Issuing the letter on plain paper with no letterhead, ABN or verifiable contact details
- Describing duties in words lifted from a generic job advertisement rather than the work actually performed
- Stating dates of employment that conflict with the payslips or tax records attached
- Signing as 'management' without a name, title and direct contact number
- Omitting whether the role is full-time, part-time or casual, and the hours per week, where the hours matter to the claim
How a employer support letter is usually read
An employer letter is read as third-party corroboration, which is exactly why its form matters as much as its content. The elements that make it checkable — company letterhead, an ABN or overseas equivalent, a named signatory with a title, a direct phone line — are the elements most often left out. Where the letter supports a skilled application, the duties described are compared against the nominated occupation's description, so a list of generic responsibilities that could apply to any role in the industry undercuts the claim. Where it supports a visitor application, the point is narrower: that a job exists and leave has been approved for a defined period.
Documents that usually sit alongside this letter
- Payslips or salary statements covering the period the letter describes
- Employment contract or letter of appointment showing the start date and role
- Tax records, superannuation or the overseas equivalent confirming the employment was declared
- Company registration evidence — ABN, trade licence or certificate of incorporation
- Position description or organisational chart where the duties support a nominated occupation
Signing, witnessing and format
The letter should be on company letterhead, signed by a person authorised to confirm employment — usually a manager, HR representative or company director — with their name, title, direct telephone number and work email. A dated letter with a reference number is easier to verify later. Where the employer is overseas and writes in another language, the certified English translation should reproduce the letterhead details and signature block, not just the body text.
Example Letter Structure
Example only — not a legal template. Replace bracketed placeholders with accurate, personal information.
Does Your Supporting Letter Need to Be Translated?
If your letter is written in a language other than English, it generally needs to be accompanied by a NAATI-certified English translation for Australian visa applications. Trans Lingo provides NAATI-certified translations from $59 per page, delivered within 24 hours.
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Category guide and document list.
Skilled Visas checklist
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