Employer-Sponsored Visa Document Checklist — documents that may need certified translation
Employer-sponsored applications run on three linked approvals: sponsorship, nomination and the visa itself. Your part is the evidence that you are the person the nominated role was described for. Always check homeaffairs.gov.au for the latest requirements specific to your visa.
Important
This checklist is general guidance only. Not all documents listed will be required for every application. Requirements vary depending on your individual circumstances, the specific visa subclass, and the Department of Home Affairs' current requirements. Always verify the requirements at homeaffairs.gov.au before lodging your application.
What decision-makers focus on in Employer-Sponsored applications
Genuine position
The role must be a real, ongoing need of the business, not a position written around a candidate.
Applicant fit
Your qualifications and references must justify why you fill this particular nominated role.
Compliance history
The sponsor's record of meeting obligations is assessed alongside your application.
Timing and sequence cautions
- Nomination and visa are commonly lodged together; a refused nomination ends the visa application.
- Occupational registration should be secured before your start date, not after.
- Keep contract dates, nomination details and visa forms describing the same role and salary.
Common mistakes in Employer-Sponsored files
- Contract salary that does not match the nomination.
- A position description written from the occupation list rather than the business.
- References that cannot be verified by phone or email.
- Overseas qualifications and references lodged without certified translations.
Which Documents May Need NAATI-Certified Translation?
Sponsored applicants are usually assessed on overseas qualifications, trade certificates, references and payroll records. Certified English translations let the sponsor, the assessing body and Home Affairs read exactly the same document.
- Signed contract with duties, salary and location
- Position description for the nominated occupation
- Registration or licence required to perform the role
- Qualifications and trade certificates
- Employment references covering the required experience
- Payslips or tax evidence for prior roles
- Birth certificate
- Marriage or de facto evidence
- Children's birth certificates and any consent orders
- Police clearances for each country of long-term residence
- Court outcomes for any disclosed matter
- Military service records where applicable
Trans Lingo provides NAATI-certified translations from $59 per page, delivered within 24 hours.
Save or Print This Checklist
You can print this page or save it to your device to help you prepare your documents.
Related Guides
Employer-Sponsored Visas overview
Full category guide and document list.
Subclass 482 — TSS
Temporary employer-sponsored skilled visa.
Subclass 186 — ENS
Permanent employer nomination scheme.
Birth Certificate Translation
NAATI-certified, from $59.
Frequently Asked Questions
This checklist is general guidance for documents commonly used in Employer-Sponsored applications. Not every document will apply to every applicant. Always check homeaffairs.gov.au for the latest requirements.
Section A — Sponsor and nomination (employer-held)
Provided by your employer, but delays here stop your visa.
- Standard Business Sponsorship approvalNot usually required
- Nomination approval for your positionNot usually required
- Labour Market Testing evidence where requiredNot usually required
- Evidence the salary meets the applicable income thresholdNot usually required
Section B — Your employment
- Signed contract with duties, salary and locationTranslation required
- Position description for the nominated occupationTranslation required
- Organisational chart showing where the role sitsMay need translation
- Registration or licence required to perform the roleTranslation required
Section C — Skills and background
- Qualifications and trade certificatesTranslation required
- Skills assessment where the stream requires itMay need translation
- Employment references covering the required experienceTranslation required
- Payslips or tax evidence for prior rolesTranslation required
- English test results or exemption evidenceNot usually required
Section D — Identity and family
- Passport bio-data pageMay need translation
- Birth certificateTranslation required
- Marriage or de facto evidenceTranslation required
- Children's birth certificates and any consent ordersTranslation required
Section E — Character and health
- Police clearances for each country of long-term residenceTranslation required
- Court outcomes for any disclosed matterTranslation required
- Health examinations after referralNot usually required
- Military service records where applicableTranslation required
This checklist is general guidance only and is not legal advice. Requirements vary by visa subclass and individual circumstances. Always verify the current requirements at homeaffairs.gov.au before lodging your application.